Track & Field / Cross Country

Head coach, Track & Field
Coordinator, Track & Field and Cross Country Programs

The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

The coordinator of track and field and cross country programs provides overall coordination to the track and field programs along with the cross country program. This position serves as the head coach for track and field programs and as the assistant coach for the cross country team. These programs compete in the Heartland Collegiate Athletic Conference and the NCAA Division III. The head track and field coach is responsible for program building including but not limited to planning, coaching, recruiting and retention of the track and field team. The coordinator of track and field and cross country programs is responsible for managing and overseeing logistics for both the track and field and the cross country programs. This position is responsible for fielding competitive track and field teams and this will be assessed over a three to four year period. The coordinator will have other responsibilities, based on experience, which may include but are not limited to: game management, intramurals; and/or teaching pending qualification review. Work is performed under general supervision and performance evaluation is based upon completion of assignments and results obtained. This position reports to the director of athletics..


These essential responsibilities are those the individual must be able to perform unaided or with the assistance of reasonable accommodation.

  • Program coordinator
    The coordinator of track and field and cross country programs is responsible for managing and overseeing logistics for both the track and field and the cross country programs to include but not limited to:
    • Oversees and facilitates all required maintenance of cross country and track & field facilities in coordination with buildings and grounds staff and the director of athletics.
    • Ensures the wellbeing of the student-athletes that participate in multiple athletic programs to ensure good physical and mental health.
    • Will provide input into the selection of the Head cross country coach
  • Head coach Track & Field team
    • Maintains up-do-date knowledge of, and compliance with, Bluffton University, NCAA Division III, HCAC, and NCAA rules and regulations.
    • Acts as chief spokesperson for assigned sport.
    • Schedules pre-season and in-season contests in consultation with the director of athletics.
    • Organizes and conducts practices and conditioning sessions.
    • Demonstrates concern for the academic, physical, and emotional well-being of each team member.
      • Actively encourages and supports the academic success of team members, including encouraging or ensuring regular class attendance, monitoring grades and working to minimize conflicts between athletic and academic responsibilities.
      • Actively encourages and supports the physical well-being of team members by working with the training staff and other appropriate medical personnel to assure that the student-athletes are physically ready to participate, which includes looking for signs of eating disorders or the use of illegal and/or unhealthful drugs and supplements and taking appropriate preventive measures, and establishing healthy workout and practice schedules.
      • Actively encourages and supports the psychological and emotional well-being of team members, provides appropriate mentoring and life guidance, and seeks professional assistance when circumstances warrant.
    • Coordinates the distribution, collection and storage of athletic equipment, uniforms and supplies (during the season and at its conclusion) and the collection of fees for lost equipment and uniforms by student-athletes.
    • Hires and supervises part time staff according to established Bluffton University and athletic department procedure.
    • Completes NCAA and federally mandated initial and ongoing Title IX training, fulfills Title IX reporting expectations and ensures participation of team athletes in all Title IX mandatory trainings. 
  • Assistant coach Cross Country team
    The assistant coach assists the head coach of a sport with overall management of the sport including supervising student-athletes at practices and games, recruiting, counseling, and performing other necessary activities related to intercollegiate athletic competition.
  • Recruitment
    • Manage all aspects of the recruiting process from prospect ID to deposit and enrollment.
    • Recruits student-athletes in line with university policy,and NCAA Division III regulations. Works closely with the admissions department to this end.
    • In consultation with the director of athletics, and the registrar’s office, assures that student-athletes are eligible to participate in athletics according to university and NCAA Division III regulations
  • Financial Management
    • Adheres to budget guidelines and keeps records and writes reports.
    • Works with the director of athletics, the university’s purchasing office, buildings & grounds and other offices as appropriate to purchase necessary sport-specific athletic equipment and supplies.
    • Ensures safe and cost effective travel to and from contests.
    • Directs the process of raising additional funds for assigned sport with approval of the director of athletics.
  • Other
    • Actively participates in athletic department functions and meetings, and in college committees as assigned.
    • Maintains effective working relationships with administrative staff, coaches, student-athletes and other staff.
    • Completes NCAA and federally mandated initial and ongoing Title IX training, fulfills Title IX reporting expectations and ensures participation of team athletes in all Title IX mandatory trainings.
    • Performs related duties as assigned.
  • Supervision
    • Supervises regular and student employees to include interviewing, hiring, training, planning, assigning and directing work, coaching, appraising performance, rewarding and disciplining employees, addressing complaints and resolving problems.
    • Must have a mindset of mentoring employees under supervision. Should be able to lead in a way that sets a good example, promotes teamwork, and encourages a positive, efficient work environment.
  1. qualification requirements:
    • Minimum:
      • Education/certification: Bachelor’s degree in physical education or related field. Master's degree preferred
      • Experience: Two years coaching at high school (head coach) and/or two years coaching at collegiate level
      • Skill/Abilities: Valid driver’s license.  Willingness to travel, including overnight and weekends.  Ability to work evenings and weekends. Communicate effectively verbally and in writing.  Operate a PC and related software.
    • Preferred:
      • Education/Certification: Master's or equivalent in the field of physical education
      • Experience: three to five years coaching at the collegiate level

Applications are considered complete when the following materials are received at the office indicated below:

  1.       Letter of interest
  2.       Resume
  3.       Completed Bluffton employment application
  5. Send application materials to:

    Athletics Director Phill Talavinia
    Bluffton University
    1 University Drive
    Bluffton, OH 45817-2104

  6. Employment decisions are based on merit and university needs, and not on race, color, national origin, ancestry, sex, age, disability, marital status, sexual orientation, gender identity or any other status protected by law. As a religious institution, Bluffton University expressly reserves its rights to appoint faculty and staff who share a commitment to the Christian faith which is consistent with the Mennonite/Anabaptist beliefs of the university’s founding and supporting church. EOE.