Business Office Cashier
Business Office Cashier
40 hrs. - weekly
The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.
Business Office Cashier carries out daily cashier duties; processing all monies received by the university. This position oversees all aspects of student accounts and processes monthly statements.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Daily duties include writing receipts for all payments (tuition, meal plans, etc.) daily balancing of receipts, and processing gift deposits.
- Answer parent and student questions.
- Distributes all student account statements monthly except AGS students.
- Sends e-mails weekly to students who had activity during the week.
- Calculate payment plans for students.
- Daily maintain spreadsheet of payment plan status.
- Applies monthly interest and charge fees on past due student accounts.
- Charge student accounts for library, or other miscellaneous fines.
- Notifies students of loan and scholarship checks that need to be endorsed.
- Processes Cash Advances and expense reports.
- Approves release of transcripts in Parchment.
- Set up Subsidiaries and change mail codes when.
- Supervise business office student workers.
- Supervise student employees to include training, planning, assigning and directing work, coaching, addressing complaints and resolving problems.
- Must have a mindset of mentoring employees under supervision. Should be able to lead in a way that sets a good example, promotes teamwork, and encourages a positive, efficient work environment.
- Bills scholarship agencies at the beginning of each semester for scholarship payments.
- Prepares change for tickets, concession and program sales for home sporting events.
- Billing summer room charges.
- Help prepare billing packets to be mailed to returning students.
- Assist others in office when time permits.
- Order supplies for the office and maintain copier.
- Clean up Room Deposits for Graduates and W/D in December and May.
- Write off or refund Acceptance Deposit.
- Other tasks as assigned by Senior Accounting Supervisor.
D. Transitional work:
- Shared Perkins Loans Responsibilities:
- Administers entrance and exit interviews to all Federal Perkins Loan borrowers.
- Reports new loans, advances, and separations to University Accounting Service and applies to student accounts, notifying students of all entries.
- Responds to all inquiries regarding Federal Perkins Loans from current and former students, parents, credit bureaus, collection agencies, etc.
- Maintains detailed files of accounts that are enrolled, in repayment, deferment or closed.
- Collections back-up:
- Performs variety of other collection duties such as processing credit card and ACH payments.
- Processes requests from outside agencies including financial aid transcripts and loan consolidations.
- Places registration and financial holds on students behind in their repayment agreements.
Files papers in student files.
PROFESSIONAL LEARNING AND GROWTH AREAS:
- Discovery: Demonstrates both job and professional knowledge, and continuously learns.
- Community: Actively collaborates, applies teamwork principles and communicates effectively.
- Respect: Values differences, works at resolving conflict, shows respect and builds trust.
- Service: Achieves needed results; quality and quantity. Takes responsibility, is dependable, and can manages multiple tasks effectively.
The requirements listed below are representative of the knowledge, skill, and/or ability required to satisfactorily perform the essential duties of this job.
- Two to three years of administrative support or business of support experience similar or directly related to the duties and responsibilities specified above.
- Special Skills: Organizational skills with keen attention to detail; computer proficiency, particularly in Word and Excel; good written and verbal communication skills; ability to handle multiple tasks; strong interpersonal skills.
- Diversity & Faith Commitment: Bluffton University expects all employees to show respect in the workplace and not to base business decisions on race, color, national origin, ancestry, sex, age, disability, marital status, sexual orientation, gender identity or any other status protected by law. As a religious institution, Bluffton University welcomes its faculty and staff and encourages respectful consideration of the Christian faith which is consistent with the Mennonite/Anabaptist beliefs of the university’s founding and supporting church.
- Associates degree in accounting or business. Previous work experience in an educational setting.
PHYSICAL DEMANDS / WORK ENVIRONMENT:
The physical demands and/or work environment encountered by the employee while performing the essential responsibilities of this job must be met with or without reasonable accommodations. Reasonable accommodations will be considered and implemented when possible to enable individuals with disabilities to perform the essential responsibilities of this position. Secondary responsibilities may be removed when needed as an accommodation strategy.
TYPICAL OFFICE CONDITIONS:
Heavy work load at the beginning of each month, student payday and the end of the fiscal year.
Applications are considered complete when the following materials are received at the office indicated below:
- Letter of interest
- Completed Bluffton employment application
Review of applications will begin immediately in order to fill this position as soon as possible.
Send application materials to:
Attn: Janean Shannon
Senior accounting supervisor
1 University Drive
Bluffton, OH 45817-2104